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If I'm running a small minyan that sometimes has a quorum and sometimes doesn't, and I'd like to only hold the minyan when I know we'll have ten, is there an online tool to help me manage this?

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There used to be an online service available called RoboGabbai. The website no longer works, but you can see the services they provided on the wayback machine: web.archive.org/web/20080706130816/http://www.robogabbai.com – Menachem Jul 27 '12 at 17:31
I have this but have never used it, though it does look like it might help you here....announce in advance that you'll put out a call for a minyan at the same time every day, and y'all respond if you're coming. – Shokhet Oct 30 '14 at 4:55

http://www.minyanman.co.za/ is a Minyan management tool.

Minyan Manager is a community service to help people manage business minyanim. We know how useful it is having a mincha minyan at work but how time consuming it is to manage it, as well as how frustrating when people come and yet a minyan is not present. We hope this will reduce the administration and encourage more companies to have a mincha minyan. For more information contact info@minyanman.co.za

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+1 Can you include some details about the features it offers? – Double AA Jul 27 '12 at 16:49

You might try Google Calendar; this way you can invite folks, and their responses will be shown in the meeting entry for each tefillah. Of course, this assumes that people live up to their responses!

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Often getting those who said they would come to come is a very great challenge. – Ze'ev Felsen Apr 22 '13 at 3:15

You can always create a Facebook page for your Minyan and send out Minyan times on a daily basis to people who voluntarily subscribe, and then ask participants to reply by a certain time if they plan to attend.

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http://www.doodle.com/ is a good resource for organizing peoples' schedules

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